0. In this Constitution the following shall apply: "Year" shall mean the year of the Society. "The University" shall mean the University of Cambridge. "The Junior Proctor" shall mean the Junior Proctor of the University.

1. The name of the Society shall be "The Cambridge Tolkien Society". For the purposes of the Tolkien Society smials' organization, the Society may be known as "the Minas Tirith Smial".

2. The Society shall register with the Junior Proctor and shall do nothing that would cause such registration to be withdrawn. All regulations made by the University and the Junior Proctor for registered societies shall be binding upon all members of the Society.

3. The Society shall take any action consonant with this Constitution that is necessary to be recognized as a smial of the Tolkien Society.

4. The aims of the Society shall be to encourage interest amongst the people of Cambridge in the life and works of J.R.R. Tolkien, and to provide an opportunity for interested people to meet one another. The Society shall further have as its aims the aims of the Tolkien Society.

5. Membership of the Society shall be as follows: (a) Annual Membership, which shall be valid until the end of the year of joining, and (b) Life Membership, which shall be valid for life. Hereinafter any reference to annual members shall unless otherwise stated include a reference to life members who have not completed two full years of membership. "Resident member" shall mean any member who has notified the Society of an address within the Precincts of the University to which documents for that member may be delivered.
Any person, group of persons or corporate body may upon payment of the appropriate subscription become a member of the Society, provided that the Committee may by unanimous vote refuse membership to an applicant.
The subscription for annual and life membership may be changed by Special Resolution at an Annual General Meeting. Persons joining during the year may pay a reduced subscription, as the Committee shall determine.
If any member breaches any rule of the Society, or behaves in such a way as to bring the Society into disrepute, or behaves objectionably at any meeting of the Society, the Committee may by unanimous decision expel that member, provided that the Committee shall act in accordance with the principles of natural justice. A member so expelled shall forfeit any subscription. A member so expelled may appeal to the next General Meeting, at which the Committee shall move the member's expulsion by Ordinary Resolution; if such an appeal is made, the expulsion shall not take effect unless and until confirmed at the meeting.

6. The year of the Society shall run from the day after the end of the Easter Term to the last day of the next Easter Term, both inclusive.

7. The management of the Society shall be vested in a Committee, comprising a Steward (Chairman), Keeper of the Red Book (Secretary), Smaug (Treasurer) and Bill the Pony (Officer without Portfolio).
The Steward of the Society shall be required to be a member of the Tolkien Society. If the Steward-elect fails to apply to join the Tolkien Society by the start of his term of office, he shall be deemed to have resigned his office.
The Committee for each year shall be elected at the Annual General Meeting of the previous year, and shall hold office during the year for which they were elected; provided that Smaug shall retain responsibility for the accounts of his year of office until the audit of those accounts is complete.
A member of the Committee may resign by giving two weeks' notice to the Steward, or in the case of the Steward to the Keeper of the Red Book. A member of the Committee may be removed by Special Resolution.
Vacancies occurring on the Committee during the year, or occurring because no nominations for a post were received at the AGM, may be filled by persons appointed by the remaining members of the Committee.
The Committee shall appoint a Senior Treasurer in accordance with the regulations of the University. The Senior Treasurer shall have the rights of resident annual members and the right to attend Committee meetings, but shall not have the right to vote at any meeting.
The Committee shall be authorized to incur expenditure for the management of the Society, and for regular publications of the Society, and for meetings of the Society and for other necessary functions.
The Committee may use the name and funds of the Society for other activities consonant with the aims of the Society, but unless authorized by Special Resolution may be required by an Ordinary Resolution to reimburse the Society for any loss made by such an activity.
The Committee may appoint officers for special purposes and may authorize such officers to incur expenditure as if members of the Committee.
The Committee shall meet at least twice each term. Three shall form a quorum. Minutes of the proceedings shall be taken by the Keeper of the Red Book and confirmed at the next meeting.

8. The Annual General Meeting of the Society shall be held in the latter half of the Lent Term. Twenty-eight days' notice of the meeting shall be given to all annual members and resident members.
At the Annual General Meeting the Officers shall present their reports. Smaug's report shall include the audited accounts for the previous year, and a statement of the accounts for the current year up to the Meeting. A copy of the accounts shall be given to each member present.
A quorum shall be eight or one third of the number of resident members, whichever is the fewer, and at least two of whom must be members of the Committee.

9. A General Meeting may be held at any other meeting of the Society at which there is a quorum.

10. The Committee shall at the written request of not fewer than ten members, or may of their own accord, call a General Meeting, to be held not later than four weeks after receiving such a request.

11. Other meetings of the Society shall be held as the Committee think fit, but at least three meetings shall be held in the each of the Michaelmas and Lent Terms.

12. Voting at General Meetings shall, except in the case of elections, be by show of hands or by secret ballot, as a majority of members present shall by show of hands determine. In either case, the chairman of the meeting shall appoint two tellers to count the votes.

13. The chair at a General Meeting shall be taken by the Steward of the Society or his nominee.

14. The elections for the Committee at the Annual General Meeting shall be conducted in accordance with the following regulations. Nominations shall open at least two weeks before the date of the Meeting, and shall close at noon on the fourth day before the date of the Meeting. Each resident member shall be informed of the dates on which nominations open and close. Nominations must be signed by the candidate, a proposer and a seconder, all of whom must be members of the Society at the time of nomination and at the time of the Meeting. Nominations must be sent to reach the Keeper of the Red Book by the closing date.
Voting for contested elections shall be by secret ballot and shall be by single transferable vote. The chairman of the Meeting shall appoint two tellers to count the votes. The results shall be declared as soon as practicable, and shall as soon as is convenient be announced to each resident member.

15. Resolutions at General Meetings shall be of two kinds, Special and Ordinary.
A Special Resolution shall be a resolution which is proposed as such, and of which each resident member and annual member has received fourteen days' notice, and which is passed by not less than two thirds of those present and voting. Special Resolutions must be sent to reach the Keeper of the Red Book not later than the twenty-first day before the date of the meeting at which they are to be proposed, and must bear the signatures of a proposer and a seconder, each of whom must be a member of the Society.
A resolution other than a Special Resolution shall be passed as an Ordinary Resolution if passed by a simple majority of those present and voting.
A Special Resolution may, before being put to the vote, be amended by Ordinary Resolution, provided that the proposer and the chairman of the meeting consent.
A resolution proposed as a Special Resolution which is passed by more than one half but fewer than two thirds of those present and voting shall be passed as an Ordinary Resolution.
The provisions of a Special Resolution shall be binding upon members of the Society.
The provisions of an Ordinary Resolution shall not, unless explicitly stated otherwise in some rule of the Society, be binding upon members.

16. The Society shall publish a journal to be called "Anor" not less than twice each year. The Editor shall be appointed by the Committee and shall have the right to attend Committee Meetings.
Annual members shall receive free of charge each issue of "Anor" published during their membership. Other members shall, if they wish to receive "Anor", pay a charge which shall be determined by the Committee, in order to cover the cost of production and delivery.

17. An officer of the society shall keep a register of members.

18. Smaug shall keep records of the accounts of the Society, and shall at the end of each year prepare the accounts for audit and arrange the audit in accordance with the regulations of the University.

19. The Committee may make such rules and regulations as it thinks fit, provided that no such rule shall contravene any provision of this Constitution or of any Special Resolution. Such a rule shall be binding upon all members of the Society until repealed by the Committee or set aside by Special Resolution. Such a rule may contain a provision restricting the powers of the Committee to repeal it.

20. This Constitution may be amended by Special Resolution.

21. The Society may by a Special Resolution passed by not less than three quarters of the number of resident members dissolve itself.
Upon dissolution the assets of the Society shall after payment of due debts be transferred to the Tolkien Society.

22. Any notice or document required by this Constitution to be given to a member shall be deemed duly given if handed to the member personally by a member of the Committee or delivered to the address in the Register of Members.

23. In the event of any dispute arising touching the meaning of this Constitution, the matter shall be referred to the Junior Proctor, whose decision shall be final.